How to Leave Japan: Complete Guide for Foreigners
How to Leave Japan: Complete Guide for Foreigners (2026)
Last updated: March 2026 | Reading time: ~25 minutes
Table of Contents
- Overview: What You Need to Do Before Leaving Japan
- Step 1: Create Your Leaving Japan Checklist and Timeline
- Step 2: Deregister Your Residence (転出届, Tenshutsu-todoke)
- Step 3: Cancel NHK (NHK受信料)
- Step 4: Cancel Utilities — Electricity, Gas, and Water
- Step 5: Cancel Your Internet and Mobile Phone Contract
- Step 6: Close Your Japanese Bank Account
- Step 7: File Your Final Tax Return and Tax Clearance Certificate
- Step 8: National Pension Lump-Sum Withdrawal (脱退一時金)
- Step 9: Cancel National Health Insurance (国民健康保険)
- Step 10: Return Your Residence Card (在留カード)
- Step 11: Other Important Cancellations and Procedures
- Airport Procedures: Your Final Day in Japan
- After You Leave: What to Do From Abroad
- Leaving Japan FAQ
- Complete Leaving Japan Checklist (Printable)
Overview: What You Need to Do Before Leaving Japan {#overview}
Leaving Japan is far more complicated than simply booking a flight and packing your bags. As a foreign resident, you have a web of legal, financial, and administrative obligations that must be properly unwound before — and sometimes after — your departure.
Failing to complete these procedures can result in:
- Unexpected tax bills sent to your overseas address (or your Japanese guarantor)
- Pension contributions being forfeited if you don't claim the lump-sum withdrawal
- Debt collection notices forwarded internationally for unpaid NHK fees, utility bills, or phone contracts
- Difficulty obtaining future Japanese visas if your municipal registration is not properly closed
- Your guarantor (保証人) being held liable for your outstanding financial obligations
This guide covers every major leaving Japan procedure for foreigners in detail, in the correct order, so you can depart cleanly, recover money where you're entitled to it, and avoid any nasty surprises months later.
Disclaimer: This guide is for general informational purposes. Japanese administrative procedures can vary by municipality and change over time. Always confirm the latest requirements with your local ward/city office, the Japan Pension Service, and the National Tax Agency. For complex tax situations, consult a licensed tax accountant (税理士, zeirishi).
Step 1: Create Your Leaving Japan Checklist and Timeline {#timeline}
Before you begin canceling everything, map out a realistic timeline. Many procedures have dependencies — for example, you cannot apply for the National Pension lump-sum withdrawal until after you have left Japan, but you need to file certain paperwork before you leave.
Recommended Timeline
3–6 Months Before Departure
- Confirm your departure date and book flights
- Notify your employer of your resignation (follow your employment contract notice period — typically 1–2 months in Japan)
- Begin researching which procedures apply to your situation
- Contact your company's HR or payroll department about your final salary and any tax withholding
1–3 Months Before Departure
- Give notice to your landlord (typically 1–2 months notice required; check your lease)
- Start the NHK cancellation process
- Notify utility companies of your move-out date
- Contact your internet provider (contracts often require 30–60 days notice; early termination fees may apply)
- Research National Pension lump-sum withdrawal eligibility
- Gather all necessary documents (see document checklist below)
2–4 Weeks Before Departure
- File your residence deregistration (転出届) at your city/ward office
- Cancel or close your Japanese bank account (or transfer remaining funds)
- Complete any outstanding tax filing obligations
- Arrange for final utility meter readings
1 Week Before Departure
- Complete final utility cancellations and confirm final billing addresses
- Return leased equipment (internet routers, gas meters, etc.)
- Return your My Number Card (マイナンバーカード) if applicable
- Prepare your residence card for return at the airport
Departure Day
- Return your residence card at the immigration counter at the airport
After Departure (Within 2 Years)
- Apply for National Pension lump-sum withdrawal (脱退一時金)
- File any remaining Japanese tax obligations via a tax agent
Step 2: Deregister Your Residence (転出届, Tenshutsu-todoke) {#deregister}
What Is It?
The 転出届 (tenshutsu-todoke) is a formal notification to your municipal government that you are leaving Japan. It is the mirror image of the 転入届 (tennyu-todoke) you filed when you first registered in Japan.
This is one of the most important steps in the leaving Japan procedure for foreigners, because your municipal registration underpins your tax obligations, health insurance enrollment, and pension enrollment.
When to File
File the tenshutsu-todoke 14 days before to the day of your departure. You can file it slightly in advance, but not too far ahead — check with your local office.
If you forget to file before leaving, you can technically file it from abroad (by mail, through a proxy, or in some cases online), but it is far easier to handle in person while still in Japan.
Where to File
Go to the city hall (市役所, shiyakusho) or ward office (区役所, kuyakusho) of the municipality where you are currently registered.
What You Need
- Your residence card (在留カード, zairyu card)
- Your personal seal (印鑑, inkan) — if you registered one; a signature may suffice in some municipalities
- Your My Number Card (マイナンバーカード) — if you have one
- A completed 転出届 form — available at the office or sometimes downloadable from the municipal website
What Happens
When you file the tenshutsu-todoke:
- You will receive a 転出証明書 (tenshutsu shomeisho) — a certificate of residence deregistration. Keep this document safely; it may be needed for various procedures.
- Your municipal registration will be closed on your specified departure date.
- Your National Health Insurance coverage will end on that date.
- Your National Pension obligation will end (if you were enrolled in the National Pension, not company-based Kosei Nenkin).
Special Note on Company Employees
If you are enrolled in shakai hoken (社会保険 — the company-managed health insurance and pension system) rather than the municipal National Health Insurance and National Pension, your health insurance and pension enrollment ends when your employment ends, not when you file the tenshutsu-todoke. Clarify this with your HR department.
Step 3: Cancel NHK (NHK受信料) {#nhk}
What Is NHK?
NHK (日本放送協会) is Japan's national public broadcaster. If you have a television (or in some interpretations, a device capable of receiving broadcast signals) in your residence, you are legally required to pay NHK subscription fees. The monthly fee as of 2026 is approximately ¥1,225 (terrestrial only) or ¥2,200 (terrestrial + satellite).
For many foreigners, NHK fee cancellation is one of the most frustrating leaving Japan procedures — NHK is notorious for aggressive fee collection, and ensuring your contract is properly closed before you leave is important.
How to Cancel NHK
Option 1: Cancel Online (Easiest)
Go to the NHK website and use the online cancellation form (解約手続き, kaiyaku tetsuzuki). You will need your NHK customer number (お客様番号), which is printed on your NHK invoice or direct debit notification.
Option 2: Cancel by Phone
Call NHK's customer service at 0570-077-077 (general inquiries). Staff who speak English or other languages are available at certain times; alternatively, bring a Japanese-speaking friend.
Option 3: Cancel by Mail
Send a written cancellation notice to your regional NHK office. Include your name, address, customer number, and departure date.
When to Cancel
Contact NHK as soon as you know your departure date. NHK fees are billed in advance, and you may be entitled to a refund (返金) for any prepaid months after your cancellation date.
What You Need
- Your NHK customer number
- Your departure date
- Your Japanese address
- Your forwarding address or the address where any refund check should be mailed
Common Issues
- NHK may claim you owe back fees. If you were enrolled but not paying, NHK can legally pursue up to two years of back fees. Settle this before you leave.
- Refund checks are sent by mail in Japan. If you have already left, arrange for a trusted person in Japan to receive and cash or forward the check, or provide an overseas address and ask whether international transfer is possible.
Step 4: Cancel Utilities — Electricity, Gas, and Water {#utilities}
Overview
You will need to cancel or transfer three main utilities:
1. Electricity (電気, denki)
2. Gas (ガス, gasu)
3. Water (水道, suido)
Each is handled by a separate company or municipal service. The process is similar for all three: notify them of your move-out date, arrange for a final meter reading, and ensure final billing.
Electricity
Most electricity in Japan is provided by regional utilities (Tokyo Electric Power, Kansai Electric, etc.) or a growing number of new energy providers (新電力).
How to cancel:
- Visit the provider's website and use the "ご解約 / お引越し" (cancellation/moving) section
- Call the customer service number on your bill
- Some providers have English-language support lines
What to expect:
- You choose a move-out date
- A technician may come to read the final meter, or you may be asked to provide a self-reading
- A final bill is generated and sent to your forwarding address
- If you had a direct debit (口座振替), make sure the final payment can be processed before you close the bank account
Lead time: Notify at least 1–2 weeks before your move-out date.
Gas
Gas in Japan requires a technician to come and shut off the connection. You must be present (or have someone with access to the property) when the gas is shut off.
How to cancel:
- Call your gas company (the number is on your gas meter or bill) as early as possible
- Provide your move-out date and arrange an appointment for the gas shutoff
- The technician will come, shut off the main valve, and read the final meter
Lead time: Book the gas shutoff appointment at least 2–3 weeks in advance — appointment slots can fill up quickly, especially in popular move-out months (March/April).
Important: Do not leave Japan without confirming the gas has been properly shut off. Your landlord and the next tenant will need this.
Water
Water service in Japan is managed by the local municipal water authority (水道局, suido-kyoku).
How to cancel:
- Contact your local municipal water authority — look up the phone number for your city/ward
- Provide your move-out date
- A final meter reading will be arranged (often done remotely or by a meter reader)
- A final bill is sent to your forwarding address
Lead time: Notify 1–2 weeks before departure.
Practical Tips for Utility Cancellations
- Take photos of all meter readings on your last day in the property, in case of billing disputes
- Ask your landlord whether they handle any utilities directly — some apartments (especially furnished ones) include certain utilities in the rent
- Arrange a forwarding address for final bills and any refunds. If you have a trusted person in Japan (friend, former colleague), they can handle any issues that arise after you leave.
Step 5: Cancel Your Internet and Mobile Phone Contract {#internet-mobile}
Mobile Phone (携帯電話, keitai denwa)
Japan's major mobile carriers are NTT Docomo, au (KDDI), SoftBank, Rakuten Mobile, and various MVNOs (格安SIM, kakuyasu SIM).
How to cancel:
- Docomo: Visit a Docomo Shop in person (most require in-person cancellation); bring your phone, residence card, and any relevant account information
- au: In-person at an au shop or via phone/online for some plans
- SoftBank: In-person at a SoftBank store
- Rakuten Mobile: Online cancellation available through My Rakuten account
- MVNOs: Most allow online cancellation; check your provider's website
Early termination fees (違約金, iyakukin):
Japan eliminated most carrier lock-in contracts and termination fees for the main 24/36-month contracts in recent years, but some older plans or certain option packages may still carry fees. Check your contract.
SIM cards:
Return your SIM card at the point of cancellation or follow the instructions for disposal.
What to do with your phone number:
If you want to keep your Japanese number (perhaps to maintain access to some two-factor authentication services briefly after departure), you can port the number (MNP) to a low-cost MVNO and cancel when you're truly done. Otherwise, your number will be released and eventually reassigned to another user.
Internet (インターネット, intanetto)
Fixed broadband in Japan is usually provided through:
- Optical fiber (光回線, hikari kaisen): Docomo Hikari, au Hikari, SoftBank Hikari (NTT line), etc.
- Cable internet: J:COM, others
- Home WiFi routers: WiMAX, Soft Bank Air, au HOME 5G
Important: Most fiber internet contracts in Japan have 24–36 month minimum terms with significant early termination fees (often ¥10,000–¥30,000+). Check your contract before booking your departure date if possible.
How to cancel:
- Call your internet provider's customer service line (numbers are on your bill or contract)
- Notify them of your move-out date
- Arrange for return of leased equipment (optical network unit, router)
- A technician may need to come to deinstall the fiber connection — schedule this appointment in advance
Lead time: Some providers require 30–60 days advance notice for cancellation. Do not leave this until the last minute.
Step 6: Close Your Japanese Bank Account {#bank}
Overview
Most foreigners in Japan hold accounts with:
- Japan Post Bank (ゆうちょ銀行, Yucho Ginko)
- Seven Bank (セブン銀行)
- Sony Bank (ソニー銀行)
- Rakuten Bank (楽天銀行)
- A major regional/city bank (Mitsubishi UFJ, Sumitomo Mitsui, Mizuho, etc.)
How to Close Your Account
Option 1: Close in person (easiest and most reliable)
Visit a branch of your bank with:
- Your bank passbook (通帳, tsuchou) or debit card
- Your registered seal (印鑑) or ID used when opening the account
- Your residence card
- Any linked cash cards
Inform the teller you wish to close your account (解約したい, kaiyaku shitai). Any remaining balance will be paid out in cash or transferred.
Option 2: Close by mail (for accounts with online banking)
Some banks (particularly internet banks like Rakuten Bank and Sony Bank) allow account closure via mail or online procedures. Check your bank's website.
Option 3: Keep the account open (not recommended)
Some foreigners choose to keep their Japanese bank account open after leaving Japan for convenience (receiving the pension lump-sum withdrawal, for example). This is technically allowed at some banks, but:
- Most Japanese bank accounts require a Japanese address on file
- A deregistered foreigner may not meet residency requirements to maintain the account
- International ATM/transfer fees add up
If you plan to keep the account open to receive your pension lump-sum withdrawal, confirm with your bank that they will allow this and how to update your mailing address. Alternatively, designate a tax representative (納税管理人) or a trusted person in Japan to receive the transfer on your behalf.
Before Closing
- Transfer all remaining funds to an overseas account or withdraw as cash
- Cancel all automatic payments (自動引き落とし) linked to the account: utilities, credit cards, subscriptions, etc.
- Cancel your Japanese credit card(s) if issued by Japanese institutions — outstanding balances must be paid first
- Download or print all account statements you may need for tax or record purposes
Step 7: File Your Final Tax Return and Tax Clearance Certificate {#tax}
Who Needs to File?
In Japan, foreign residents are generally subject to income tax if they have income in Japan. Depending on your income type, taxes may have been withheld by your employer automatically, or you may need to file yourself.
You likely need to file a final tax return (確定申告, kakutei shinkoku) if:
- You have multiple income sources
- You have freelance or self-employment income
- You earned more than ¥20 million annually from employment
- You have income from Japanese rental properties
- You are leaving mid-year and your employer's year-end tax adjustment (年末調整) has not covered your full year
You may not need to file separately if:
- You are an employee and your employer handles year-end tax adjustment (年末調整, nenmatsu chosei)
- All your income is from a single employer with proper withholding
- You have no other income
Tax Clearance Certificate (納税証明書)
In some cases, particularly when applying for your National Pension lump-sum withdrawal or when required by another country's tax authority, you may need a tax clearance certificate (納税証明書, nozei shomeisho).
This is available from the National Tax Agency (国税庁, Kokuzeicho) or your local tax office (税務署, zeimusho).
Appointing a Tax Representative (納税管理人)
If you leave Japan before completing all tax procedures, or if you may receive income from Japanese sources after leaving (such as the pension lump-sum withdrawal being classified as income in some cases), you should appoint a tax representative (納税管理人, nozei kanrinin).
A tax representative is a person or company based in Japan who is authorized to handle tax filings and communications with the tax office on your behalf. This can be:
- A trusted friend or family member in Japan
- A professional tax accountant (税理士, zeirishi)
How to appoint a tax representative:
Submit a "納税管理人の届出書" (Notification of Tax Representative) form to your local tax office before you leave Japan.
Departure Tax Return
If you are leaving Japan before the regular tax filing period (February 16 – March 15 for the previous calendar year), you can file an early departure return. This allows you to settle your tax obligations before leaving.
Visit your local tax office, bring your income documentation, and inform them you are departing Japan.
Step 8: National Pension Lump-Sum Withdrawal (脱退一時金) {#pension}
What Is the Lump-Sum Withdrawal Payment?
If you contributed to Japan's National Pension (国民年金, Kokumin Nenkin) or Employees' Pension Insurance (厚生年金保険, Kosei Nenkin Hoken) for at least 6 months, you are eligible to receive a lump-sum withdrawal payment (脱退一時金, dattai ichijikin) when you permanently leave Japan.
This is essentially a partial refund of your pension contributions. It is one of the most valuable financial procedures for foreigners leaving Japan and is frequently overlooked.
How Much Will You Receive?
The amount depends on:
- Which pension system you were enrolled in (National Pension or Employees' Pension)
- How many months you contributed
- Your average standard monthly remuneration (for Employees' Pension)
National Pension (国民年金) lump-sum amounts (2026 reference):
| Contribution Months | Approximate Payment |
|---|---|
| 6–11 months | ¥50,490 |
| 12–17 months | ¥100,980 |
| 18–23 months | ¥151,470 |
| 24–29 months | ¥201,960 |
| 24–35 months | ¥252,450 |
| 36–41 months | ¥302,940 |
| 42–47 months | ¥353,430 |
| 48–53 months | ¥403,920 |
| 54–59 months | ¥454,410 |
| 60 months (5 years, maximum) | ¥504,900 |
Figures are approximate and subject to change. Verify with the Japan Pension Service.
Employees' Pension (厚生年金) amounts are calculated differently and can be substantially higher, based on your average monthly salary.
Who Is Eligible?
To be eligible for the lump-sum withdrawal:
1. You are not a Japanese citizen
2. You have contributed to the pension for at least 6 months
3. You have left Japan (your residence deregistration has been processed)
4. You do not have an address in Japan at the time of application
5. You do not have the right to receive a Japanese pension (i.e., you have not contributed for 10+ years to qualify for the regular pension)
6. You apply within 2 years of leaving Japan (applications after 2 years are rejected)
How to Apply
Important: You must apply after leaving Japan. Applications submitted while you still have a Japanese address registered will be rejected.
Option 1: Apply by mail from abroad
- Download the application form (脱退一時金請求書) from the Japan Pension Service website
- Complete the form (available in Japanese; some regional offices have guidance in other languages)
- Attach the required documents (see below)
- Mail to: Japan Pension Service, 3-5-24 Takaido-nishi, Suginami-ku, Tokyo 168-8505
Required documents:
- Completed application form
- Copy of your passport (pages showing your name, nationality, photo, and departure stamp)
- Copy of your pension booklet (年金手帳, nenkin techo) — if you received one
- Bank account information for your overseas account (bank name, branch, account number, SWIFT/BIC code, IBAN if applicable)
- If using Employees' Pension: Additional documentation may be required — contact the Japan Pension Service
Option 2: Apply through a proxy in Japan
If you prefer to have someone in Japan handle the application, you can authorize a proxy (代理人) by including a power of attorney document with the application.
Tax Withholding on the Lump-Sum Payment
Japan will withhold 20.42% tax on the lump-sum withdrawal payment before sending it to you. This is a flat withholding rate applied to all lump-sum withdrawals.
However, if Japan has a tax treaty with your home country (most developed countries have such treaties), you may be able to apply for a refund of some or all of this withheld tax.
To claim the refund:
1. Appoint a tax representative (納税管理人) in Japan before leaving, or have one appointed afterward
2. The tax representative files a tax refund claim (還付申告) with the tax office on your behalf
3. The refund is typically sent within a few months
Many foreigners use a tax accountant (税理士) to handle this process, as it can recover a significant sum. Professional fees are typically ¥20,000–¥60,000, which is usually well worth it for anyone who contributed for more than a year.
Step 9: Cancel National Health Insurance (国民健康保険) {#health-insurance}
Overview
If you were enrolled in Japan's National Health Insurance (国民健康保険, Kokumin Kenko Hoken) — the municipal health insurance for self-employed, freelance, and part-time workers not covered by an employer's shakai hoken — you must formally cancel it when you leave.
If you were covered by company shakai hoken (社会保険), your health insurance ends automatically when your employment ends. Coordinate with your HR department.
How to Cancel National Health Insurance
- Go to your city/ward office (same office where you file the tenshutsu-todoke)
- Bring your National Health Insurance card (国民健康保険証, kokumin kenko hoken-sho)
- Bring your residence card
- Fill out the cancellation form
In many cases, cancellation of NHI is processed simultaneously with your residence deregistration (tenshutsu-todoke) — ask the counter staff to handle both at the same time.
Outstanding Premiums
Any unpaid National Health Insurance premiums become due upon cancellation. You will receive a final bill covering the period up to your departure date. Settle this before leaving — unpaid NHI premiums can result in collection notices forwarded to your guarantor.
Refunds
If you paid NHI premiums in advance (premiums are often billed 6–12 months at a time), you are entitled to a pro-rated refund for the months after your departure date. Refund processing takes a few weeks; arrange a forwarding address or representative to receive the refund check.
Step 10: Return Your Residence Card (在留カード) {#residence-card}
What Is the Residence Card?
The Residence Card (在留カード, zairyu card) is the official identity card issued to foreign nationals residing in Japan for more than 3 months. It serves as proof of your legal status in Japan and must be returned when you permanently leave the country.
When and Where to Return It
You return your residence card at the airport immigration counter on your departure day.
Specifically:
1. When you pass through the departure immigration gates at your departure airport
2. The immigration officer will take your residence card
3. Your passport will be stamped with a departure stamp
Important: Do not mail or deliver your residence card to any office — it must be surrendered at the airport immigration counter at the moment of departure.
What Happens If You Lose Your Residence Card Before Departure?
Report the loss to the nearest regional immigration office before you leave. They will issue guidance on the procedure.
What If You Plan to Return to Japan Later?
If you intend to return to Japan in the future (e.g., for a visit, for work, etc.), your residence card is still tied to your current visa status. Once you surrender it, your residency in Japan officially ends. Future visits will require you to either:
- Enter on a tourist/short-stay visa (if eligible for visa exemption)
- Apply for a new work or residence visa through the appropriate channels
If you have a high-probability of returning to work in Japan soon, discuss options with an immigration attorney before surrendering your card.
Step 11: Other Important Cancellations and Procedures {#other}
My Number Card (マイナンバーカード)
If you were issued a My Number Card (マイナンバーカード), return it to your city/ward office before or at the time of your residence deregistration. Alternatively, it can be returned at the airport (some airports have collection facilities).
Note: Your My Number (個人番号) itself is a permanent identifier — it will be reassigned to you if you ever re-register as a resident of Japan in the future.
Driving License (運転免許証)
Japan does not require you to formally "cancel" your Japanese driving license when you leave. However:
- You can optionally surrender it at a local police station's traffic division (交通課) or a driver's license center
- Your Japanese license will become invalid once your residence status ends
- In some countries, you may be able to convert your Japanese license to a local one — check your home country's transport authority
Credit Cards (クレジットカード)
Cancel all Japanese-issued credit cards:
1. Pay off any outstanding balances
2. Call the card issuer's customer service and request cancellation
3. Cut up the card after confirmation of cancellation
Some foreign-issued credit cards with Japanese supplementary cards (e.g., through your employer's corporate card program) may need separate cancellation procedures — check with the card issuer.
Subscriptions and Memberships
Review and cancel any Japanese subscriptions, which may include:
- Amazon Japan (Amazon.co.jp): You can keep this account or close it; cancel any Prime membership
- Netflix Japan / Disney+ Japan: Cancel or switch billing to a non-Japanese account
- Line Pay / PayPay / Rakuten Pay: Cancel mobile payment accounts and transfer out any balance
- Suica / ICOCA / Pasmo (IC transit cards): Return at any station service counter to receive a refund of your remaining balance and your ¥500 deposit
- Gym memberships
- Library cards
- Loyalty/point programs (Rakuten Points, T-Points, etc.) — check if points can be transferred or if they will be forfeited
IC Transit Cards (Suica, ICOCA, PASMO)
Return your Suica, ICOCA, or PASMO card at any station service window (みどりの窓口 for Suica, etc.) to receive:
- Refund of your remaining balance
- Return of your ¥500 card deposit
Bring your IC card and, for Suica/PASMO, the card registered to your name. You may need to show ID for personalized cards.
Note: Mobile Suica (モバイルSuica) tied to a Japanese phone can be managed through the app. Transfer your balance before canceling your mobile service.
Japanese Postal Mail (転居届, Tenkyo-todoke for Japan Post)
File a mail forwarding request (転居届) with Japan Post to forward your mail for up to one year to a Japanese address (a trusted person, not an overseas address — Japan Post does not forward internationally). This ensures important documents like final bills, refund checks, or government correspondence reach someone who can handle them.
Visit any post office or submit the form online via Japan Post's website.
Airport Procedures: Your Final Day in Japan {#airport}
Before You Leave for the Airport
On your final day in Japan, make a final check:
- All keys returned to your landlord (get a receipt)
- Apartment confirmed clean and empty
- All valuables packed
- All documents in your carry-on bag (passport, residence card for surrender, flight documents)
At the Airport
Step 1: Check-In
Standard check-in procedures. Ensure your name on the ticket matches your passport exactly.
Step 2: Security Screening
Standard security.
Step 3: Immigration (出国審査, shukoku shinsa)
This is the key step for foreigners:
- Approach the immigration counter
- Present your passport and residence card
- The immigration officer will review your documents
- Your residence card will be collected and stamped "出国" (departure) or taken permanently
- Your passport will receive a departure stamp
- Your residency in Japan officially ends at this moment
Note: Japan uses electronic departure gates (自動化ゲート) for registered users. Foreign residents with biometric registration can use these lanes, but your residence card will still be collected — follow the signage carefully or use a staffed counter to ensure the card return is properly handled.
Step 4: Customs
If you are carrying more than ¥1 million in cash or cash equivalents, or certain restricted goods, you must declare them at customs.
Step 5: Board Your Flight
After You Leave: What to Do From Abroad {#after}
Even after your physical departure, several procedures continue:
National Pension Lump-Sum Withdrawal
As described above, file your pension lump-sum withdrawal claim within 2 years of departure. This is time-sensitive and easy to forget once you're home. Set a reminder.
Tax Refund for Pension Withholding
If your country has a tax treaty with Japan, coordinate with your tax representative in Japan to file for a refund of the 20.42% tax withheld on your pension lump-sum.
Final Utility Bills
Confirm that final bills for electricity, gas, water, and phone have been settled. If you left any automatic payment setups in place, make sure they are properly closed.
Japanese Tax Obligations
If your tax representative filed a final return on your behalf, confirm the outcome. If a refund is due, confirm the bank transfer details they will use.
Monitor Your Japanese Email and Mail Forwarding
Keep your Japanese email address active for a few months after departure if possible, and check it periodically. Government agencies and financial institutions still send important communications by postal mail and email.
Leaving Japan FAQ {#faq}
Q1: Do I have to leave Japan even if I have a valid visa?
If you are permanently returning to your home country, yes — you should complete the full leaving Japan procedure regardless of whether your visa still has remaining validity. A valid visa does not prevent you from completing these administrative procedures; it simply means you could legally remain. If you are leaving Japan but intend to return before your visa expires, the procedures differ — consult an immigration specialist.
Q2: Can I apply for the pension lump-sum withdrawal while still in Japan?
No. You must wait until after you have departed Japan and your residence deregistration has been processed. Applications submitted with a current Japanese address will be rejected by the Japan Pension Service.
Q3: What happens to my Japanese bank account if I leave without closing it?
Your account will remain open until the bank discovers your address is no longer valid (through failed mail, for example). Most Japanese banks require a registered domestic address. The account may eventually be classified as dormant and:
- Annual fees may be charged (if applicable)
- Access to the account from overseas may be blocked
- After 10 years of inactivity, dormant accounts may be transferred to the national government under Japanese law
It is strongly recommended to close the account before leaving or to confirm a proper arrangement with the bank.
Q4: My company is handling my departure — do I still need to do these procedures?
Large companies, particularly those with international employee relocation teams, may assist with some procedures. However, you are personally responsible for your municipal deregistration, pension lump-sum claim, and tax obligations. Do not assume your company has handled everything without confirming each item.
Q5: I was on a working holiday visa — are there any different procedures?
The procedures are essentially the same for all foreign residents, regardless of visa type. If you had a part-time job during your working holiday, confirm whether any income tax withholding requires filing. If you contributed to the pension for 6+ months, you are eligible for the lump-sum withdrawal.
Q6: I'm leaving Japan temporarily and will return within 6 months. Should I do all of this?
If you are leaving Japan temporarily and plan to return, do not file the tenshutsu-todoke as a permanent departure — this would end your residency. Instead, inform your city office of a temporary absence if needed. However, if your departure is truly permanent, complete all the procedures described in this guide.
Q7: Can I get my NHK fees refunded?
Yes. If you have paid NHK fees in advance for a period beyond your departure date, you can request a pro-rated refund. Contact NHK with your departure date and customer number, and request a refund (返金) for the remaining period.
Q8: I still have debt in Japan (student loan, credit card debt, etc.). What happens if I leave?
Japanese debt obligations do not disappear when you leave the country. Outstanding debts can:
- Be pursued through your Japanese guarantor (保証人)
- Potentially be subject to international debt collection depending on your home country
- Complicate future visa applications for Japan
Try to settle all debts before departure. If that is not possible, make arrangements for repayment from abroad.
Q9: What is the deadline for the National Pension lump-sum withdrawal?
Two years from your departure date. This is a strict deadline — applications submitted after 2 years will be refused. Set a reminder immediately after departing.
Q10: Can I return to Japan after completing all these procedures?
Yes. Completing these procedures ends your current residence status in Japan but does not prevent you from visiting or living in Japan in the future. Future entry will depend on visa availability for your nationality and purpose of visit (tourism, work, family, etc.).
Q11: What language should I use for the pension lump-sum application?
The official application form is in Japanese, but the Japan Pension Service has guidance materials available in multiple languages on their website. The actual form must be submitted in Japanese (or with Japanese translations of supporting documents). Many foreigners find it easier to use a bilingual friend or professional to help complete the form.
Q12: Do I need to cancel my My Number before leaving?
Your My Number itself is not canceled — it remains associated with your identity and will be reactivated if you re-register in Japan. However, you should return your My Number Card (the physical card) to the city office when you file your tenshutsu-todoke. The card is no longer valid once your residency ends.
Complete Leaving Japan Checklist (Printable) {#checklist}
Use this checklist to track your progress. Check off each item as you complete it.
3–6 Months Before Departure
- [ ] Confirm departure date
- [ ] Book flights
- [ ] Notify employer (follow contract notice period)
- [ ] Check apartment lease termination terms
- [ ] Review internet/mobile contract for early termination fees
- [ ] Research National Pension lump-sum eligibility
- [ ] Gather documents: passport, residence card, pension booklet, bank details
1–3 Months Before Departure
- [ ] Give notice to landlord
- [ ] Notify NHK of departure date; request cancellation
- [ ] Contact electricity provider — schedule cancellation
- [ ] Contact gas company — schedule shutoff appointment (must be present; book early)
- [ ] Contact water authority — schedule cancellation
- [ ] Contact internet provider — initiate cancellation (check notice period requirements)
- [ ] Contact mobile phone carrier — schedule cancellation
- [ ] Contact credit card companies — plan payoff and cancellation
- [ ] Notify Japan Post — set up mail forwarding to a trusted Japanese address
- [ ] Begin reviewing any outstanding tax obligations with employer/tax accountant
- [ ] If appointing a tax representative, identify the person and prepare paperwork
2–4 Weeks Before Departure
- [ ] File 転出届 (tenshutsu-todoke) at city/ward office (14 days before to day-of)
- [ ] Cancel National Health Insurance at city/ward office (can be done simultaneously with 転出届)
- [ ] Return My Number Card at city/ward office (if applicable)
- [ ] Return IC cards (Suica/ICOCA/PASMO) and receive balance refund
- [ ] Close or confirm closing procedure for Japanese bank account(s)
- [ ] Cancel Japanese credit cards
- [ ] Cancel Amazon Prime Japan, Netflix Japan, and other subscriptions
- [ ] Cancel PayPay, Line Pay, Rakuten Pay — transfer out remaining balances
- [ ] Cancel gym memberships and other physical memberships
- [ ] File appointment of tax representative (if using one) with local tax office
- [ ] Cancel or transfer any Japanese insurance policies (life, renter's, etc.)
Final Week Before Departure
- [ ] Confirm all utility cancellation appointments are scheduled
- [ ] Return internet router and other leased equipment
- [ ] Cancel driving license (optional, but recommended)
- [ ] Final meter readings — photograph electricity, gas, and water meters
- [ ] Return apartment keys to landlord; obtain key return receipt
- [ ] Confirm Japanese bank accounts are closed or fully arranged
- [ ] Confirm pension booklet and documents are packed for lump-sum claim
- [ ] Pack passport, residence card (for surrender at airport), and all important documents
Departure Day
- [ ] Return residence card at airport immigration counter
- [ ] Receive passport departure stamp
- [ ] Board flight
After Departure (Within 2 Years)
- [ ] File National Pension lump-sum withdrawal claim (within 2 years — set a reminder immediately)
- [ ] Confirm all final utility bills have been paid
- [ ] Follow up with tax representative on any outstanding Japanese tax matters
- [ ] File for tax refund on pension lump-sum withholding (if applicable, via tax representative)
- [ ] Confirm final NHK cancellation is processed and any refund received
- [ ] Close any remaining Japanese subscriptions or accounts
Final Words
Leaving Japan is a multi-step, multi-month process with real financial consequences if steps are missed. The two most commonly overlooked procedures — National Pension lump-sum withdrawal and tax refund on that withdrawal — can return hundreds of thousands of yen to eligible foreigners who take the time to complete the paperwork.
Start your preparations early, work through this checklist systematically, and ensure you have a trusted person or professional in Japan to handle any correspondence after you leave.
Safe travels, and thank you for your time in Japan.
This article was last reviewed in March 2026. Japanese administrative procedures are subject to change. Please verify current requirements with the relevant government offices before taking action.
Source references: Japan Pension Service (日本年金機構), National Tax Agency (国税庁), Ministry of Internal Affairs and Communications (総務省), Japan Immigration Services Agency (出入国在留管理庁)
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